Kodak’s Document Imaging division continues to help businesses and organizations generate additional value from their investment in Microsoft SharePoint by structuring and simplifying document entry and indexing. Built using SharePoint 2010 as a development platform, KODAK Info Activate Solution v1.1 provides powerful new capabilities to help SharePoint administrators control business process workflows and improve how knowledge workers capture and organize documents from multiple sources into SharePoint libraries.
“While workforce adoption of Microsoft SharePoint is on the rise, challenges remain in areas of information governance and ease of use for end users. SharePoint implementations can present challenges caused by a lack of governance tools to manage inconsistent workflows and unstructured information,” said Rod Hughes, Kodak’s Business Director for Software & Solutions, Document Imaging. “Info Activate Solution helps SharePoint administrators gain greater control over the growing amount of content in SharePoint and prevent errors caused by knowledge workers who incorrectly enter or index information into document libraries.”
Info Activate Solution v1.1 includes an optional workflow module that enables more efficient implementation of business workflows. Administrators use a visual designer with drag-and-drop graphic icons to easily replicate workflows such as sequences of reviews, approvals, status updates and routing. “The workflow module in Info Activate Solution v1.1 allows SharePoint administrators and business process owners to deploy business process workflows that meet the needs of end users,” said Hughes.
SharePoint administrators also can use Info Activate Solution v1.1 to control the field of visible jobs in the user interface to ensure knowledge workers scan to the correct SharePoint library. SharePoint library permissions define which workflows are accessible to end users. These settings help minimize confusion and variability that can lead to errors.
KODAK Info Activate Solution v1.1 also introduces electronic file import capabilities that allow users to enter electronic documents into the same workflows as hardcopy documents. These include native digital files and electronic documents captured from other office equipment such as fax or multifunction peripherals. An OCR-assisted indexing system helps users save time and deliver more accurate results versus manually keying in data. With a few clicks, users highlight the information they want to automatically transfer from the document into an index field. Info Activate Solution also includes a full-page barcode reader, which helps to separate documents and eliminate manual steps in the indexing process.
“An effective distributed enterprise capture system must address the comprehensive needs of both knowledge workers and SharePoint administrators,” said Tony Barbeau, Kodak’s General Manager for Document Imaging. “The enhancements for Info Activate Solution help our customers adapt to the constant changes affecting their businesses.”